Question: How do I setup my IMAP Email account with Microsoft Outlook 2011 on Mac OS X 10.7 Lion?

Setting up an IMAP account with Microsoft Outlook 2011 on OS X 10.7 Lion

Summary:

If you're not running OS X 10.7 Lion, your screens may be slightly different. Here is a quick summary of the important settings to use:

Email Address: username@kattare.com (your full email address)

User Name: (your POP3 username as displayed in the Email Management here.)

Account Type: POP

Incoming Mail Server: mail.kattare.com

Incoming Mail Security: Use SSL to connect

Outgoing Mail Server: mail.kattare.com

Outgoing Mail Server Port: check

Override default port, enter port number 2525

Outgoing Mail Security: Use SSL to connect

<More Options>; Authentication: User Name and Password

<Advanced>; Server: Check Send multiple commands to server simultaneously, Use IMAP IDLE, Stay connected to Inbox only, Connect when Outlook start, IMAP Root Folder: ~/mail

<Advanced>; Folders: Choose sent-mail, drafts, spam, trash.

And here are the step by step instructions:

The first time you start up Outlook it will automatically jump into the New Account assistant. If this is not the first time you have run Outlook, you can setup the new account by selecting Preferences from the Outlook menu.

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_0.png

In the Outlook Preferences pane, select Accounts.

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_1

In the Accounts pane, select E-mail Account (if you do not have the Add Account dialog showing, click the "+" sign in the lower left and select "E-mail …").

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_2

In the sheet that drops down, enter your E-mail address and Password. Continue on to enter your User Name as you have been told by your local Systems Administrator, IT Guru, or the Kattare Members Section Email Management Page and an account Type of IMAP. Enter mail.kattare.com as both the Incoming server and the Outgoing server. Check the boxes marked Use SSL to connect. On the Outgoing server, check the box marked Override default port as well.

Enter port number 2525 after the Outgoing server name. Click the Add Account button.

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_3

In the Accounts pane once again, click the button marked More Options… .

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_4

Choose User Name and Password from the Authentication drop down then enter your POP3 User Name and password as you have been told by your local Systems Administrator, IT Guru, or the Kattare Members Section Email Management Page.

Click OK.

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_5

In the Accounts pane once again, click the button marked Advanced… .

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_6

On the Server tab, check the boxes next to Send multiple commands to server simultaneously, Use IMAP IDLE, Stay connected to Inbox only and Connect when Outlook start. Set your IMAP Root Folder to "~/mail".

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_7

On the Folders tab, click the drop-down box next to Store sent messages in this folder. Select Choose….

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_8

This will bring up a new window showing all of your mail folders configured on the Kattare mail server. Select "sent-mail" and click the Choose button. This tells Outlook to store copies of any mail that you send on the Kattare server. Setting all of your IMAP clients to use the same mail folders on the server will ensure that you always have access to a copy of sent mail regardless of which device it was sent from.

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_9

Continue to map the other folders for Drafts, Junk and Trash to their counterparts on the Kattare server.

https://www.kattare.com/images/osx_lion_outlook_2011_imap/Outlook_2011_Mac_IMAP_10

The default Kattare mail folders used by the Kattare webmail client are "sent-mail", "drafts", "spam" and "trash". Click "OK to save the settings and return to the "Accounts" pane.

Closing the Accounts pane will bring you back to your main Outlook 2011 window and your mail account will now be active.

Happy Emailing!


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